001e13c288
My term on the TC is coming to an end, and since I plan to run for reelection I cannot serve as an official at the same time. If the election officials need their ranks bolstered in the future when I'm qualified again, I'm happy to add myself back. Change-Id: I60e164c56fe4780e695298016be25318af46d902
openstack/election
This repository contains OpenStack Elections reference documents and tooling to run elections.
Election officials process
PTL Elections
Selecting Election Dates
Things to keep in mind when selecting election dates:
- At least 48 hours in between email deadline and poll start
- Consider extra-atcs approval deadlines
- Should start around R-4 for nominations period
- Allow at least a week for nomination period
Preparation
A month before election starts:
- Edit elections details (timeline, cycle timeframe):
- edit configuration.yaml
- Prepare new election, e.g.:
- tox -evenv -- create-directories
- Update index.rst to include ptl.rst
- Commit to update website
- Update Release Schedule
A couple of weeks before election starts * Send 'PTL Election Season' email
PTL Candidacy Round
When PTL Candidacy start * Send 'PTL Nominations Kickoff' email
During the PTL Candidacy round: * Validate candidacy, e.g.: * tox -evenv -- check-all-candidacies, or * tox -evenv -- check-candidacy change_id * To +2 a candidate: * check commit link is indeed valid * check filename is email address * cursory check the candidacy statement * To +Workflow, checks the previous +2 details, find another commits using --limit 5 (optionals)
- Check candidate list and fix badly generated names through changes to the exception.txt file
Once the email deadline is reached: * Ask the TC chair to tag the governance repository
A couple of days before the candidacy submission ends: * Render statistics and send 'Motivation call for PTL candidacy round', e.g.: * tox -evenv -- render-statistics * Send 'PTL Nominations Last Days' email
When PTL Candidacy submission ends: * Send 'PTL Nominations End' email
When PreferredEmailDeadLine is reached: * Ask the TC chair to tag the governance repository with the tag defined in the configuration.yaml * When the tag is available, generate ATC rolls, e.g.: * tox -evenv -- generate-rolls * Compare ATC rolls with at least one other election official
PTL Election Round
When PTL Election begins: * Create CIVS page ( https://wiki.openstack.org/wiki/Election_Officiating_Guidelines#Running_the_election_itself ) * Upload rolls * CIVS has a maximum number of electorate emails you can upload at a time without crashing, limit to 500 at a time * Send 'PTL Voting Kickoff' email
A couple of days before the PTL Election ends: * Send 'PTL Voting Last Days' email
When PTL Election ends: * Close the election and udpate the results: * tox -evenv -- close-election ptl * edit doc/sources/pike/ptl.yaml to set election winners to True * Update index.rst to comment ptl.rst candidate list * Commit the change and review the results * Send 'PTL Results' email * Update governance repo: * tox -e venv update-governance -- --governance-repo ../governance/
TC Elections
Selecting Election Dates
Things to keep in mind when selecting election dates:
- Needs to conclude by S-3 (3 Weeks prior to OpenStack Summit)
- Allow for at least 48 hours between email deadline and polling begininning
- Allow at least a week for nomination and campaign periods
Preparation
A month before election starts:
- Edit elections details (timeline, cycle timeframe):
- Edit configuration.yaml
- Update index.rst to include tc.rst instead of ptl.rst
- Commit to update website
- Update Release Schedule
A couple of weeks before election starts * Send 'TC Election Season' email
TC Candidacy Round
When TC Candidacy starts: * Send 'TC Nominations Kickoff' email
During the TC Candidacy round: * To +2 a candidate: * check candidate profile using https://www.openstack.org/community/members/ * check filename is email address * cursory check the candidacy statement * To +Workflow, check the previous +2 details
A couple of days before the candidacy submission ends: * Send 'TC Nominations Last Days' email
When TC Candidacy submission ends: * Send 'TC End Nominations' email
When PreferredEmailDeadLine is reached: * Generate ATC rolls, e.g.: * tox -evenv -- generate-rolls
TC Election Round
When PTL Election begins: * Create CIVS page * Upload rolls * Send 'TC Voting Kickoff' Email
A couple of days before the TC Election ends: * Send 'TC Voting Last Days' email
When TC Election ends: * close the election and update the results: * tox -e venv -- close-election tc * edit doc/source/pike/tc.yaml * Commit the change and review the results * Send 'TC Results' * Update tc-election-summary.py with election statistics * Send 'TC Election Statistics'