2c1852d438
The close directions failed to mention the governance updates so this patch adds that and makes a few other related changes. Change-Id: I95db7e352f1f4627e655027ec83fb0c83f0cbed1
177 lines
4.9 KiB
ReStructuredText
177 lines
4.9 KiB
ReStructuredText
==================
|
|
openstack/election
|
|
==================
|
|
|
|
This repository contains OpenStack Elections reference documents
|
|
and tooling to run elections.
|
|
|
|
|
|
Election officials process
|
|
==========================
|
|
|
|
=============
|
|
PTL Elections
|
|
=============
|
|
|
|
Selecting Election Dates
|
|
------------------------
|
|
|
|
Things to keep in mind when selecting election dates:
|
|
|
|
* At least 48 hours in between email deadline and poll start
|
|
* Consider extra-atcs approval deadlines
|
|
* Should start around R-4 for nominations period
|
|
* Allow at least a week for nomination period
|
|
|
|
Preparation
|
|
-----------
|
|
|
|
A month before election starts:
|
|
|
|
* Edit elections details (timeline, cycle timeframe):
|
|
* edit configuration.yaml
|
|
* Prepare new election, e.g.:
|
|
* tox -evenv -- create-directories
|
|
* Update index.rst to include ptl.rst
|
|
* Commit to update website
|
|
* Update Release Schedule
|
|
|
|
A couple of weeks before election starts
|
|
* Send 'PTL Election Season' email
|
|
|
|
|
|
PTL Candidacy Round
|
|
-------------------
|
|
|
|
When PTL Candidacy start
|
|
* Send 'PTL Nominations Kickoff' email
|
|
|
|
During the PTL Candidacy round:
|
|
* Validate candidacy, e.g.:
|
|
* tox -evenv -- check-all-candidacies, or
|
|
* tox -evenv -- check-candidacy change_id
|
|
* To +2 a candidate:
|
|
* check commit link is indeed valid
|
|
* check filename is email address
|
|
* cursory check the candidacy statement
|
|
* To +Workflow, checks the previous +2 details, find another commits using --limit 5 (optionals)
|
|
|
|
* Check candidate list and fix badly generated names through changes to the exception.txt file
|
|
|
|
Once the email deadline is reached:
|
|
* Ask the TC chair to tag the governance repository
|
|
|
|
A couple of days before the candidacy submission ends:
|
|
* Render statistics and send 'Motivation call for PTL candidacy round', e.g.:
|
|
* tox -evenv -- render-statistics
|
|
* Send 'PTL Nominations Last Days' email
|
|
|
|
When PTL Candidacy submission ends:
|
|
* Send 'PTL Nominations End' email
|
|
|
|
When PreferredEmailDeadLine is reached:
|
|
* Ask the TC chair to tag the governance repository with the tag defined in the configuration.yaml
|
|
* When the tag is available, generate ATC rolls, e.g.:
|
|
* tox -evenv -- generate-rolls
|
|
* Compare ATC rolls with at least one other election official
|
|
|
|
PTL Election Round
|
|
------------------
|
|
|
|
When PTL Election begins:
|
|
* Create CIVS page ( https://wiki.openstack.org/wiki/Election_Officiating_Guidelines#Running_the_election_itself )
|
|
* Upload rolls
|
|
* CIVS has a maximum number of electorate emails you can upload at a time without crashing, limit to 500
|
|
at a time
|
|
* Send 'PTL Voting Kickoff' email
|
|
|
|
A couple of days before the PTL Election ends:
|
|
* Send 'PTL Voting Last Days' email
|
|
|
|
When PTL Election ends:
|
|
* Close the election and udpate the results:
|
|
* tox -evenv -- close-election ptl
|
|
* edit doc/sources/pike/ptl.yaml to set election winners to True
|
|
* Update index.rst to comment ptl.rst candidate list
|
|
* Commit the change and review the results
|
|
* Send 'PTL Results' email
|
|
* Update governance repo:
|
|
* tox -e venv update-governance -- --governance-repo ../governance/
|
|
|
|
============
|
|
TC Elections
|
|
============
|
|
|
|
Selecting Election Dates
|
|
------------------------
|
|
|
|
Things to keep in mind when selecting election dates:
|
|
|
|
* Needs to conclude by S-3 (3 Weeks prior to OpenStack Summit)
|
|
* Allow for at least 48 hours between email deadline and polling begininning
|
|
* Allow at least a week for nomination and campaign periods
|
|
|
|
Preparation
|
|
-----------
|
|
|
|
A month before election starts:
|
|
|
|
* Edit elections details (timeline, cycle timeframe):
|
|
* Edit configuration.yaml
|
|
* Update index.rst to include tc.rst instead of ptl.rst
|
|
* Commit to update website
|
|
* Update Release Schedule
|
|
|
|
A couple of weeks before election starts
|
|
* Send 'TC Election Season' email
|
|
|
|
|
|
TC Candidacy Round
|
|
------------------
|
|
|
|
When TC Candidacy starts:
|
|
* Send 'TC Nominations Kickoff' email
|
|
|
|
During the TC Candidacy round:
|
|
* To +2 a candidate:
|
|
* check candidate profile using https://www.openstack.org/community/members/
|
|
* check filename is email address
|
|
* cursory check the candidacy statement
|
|
* To +Workflow, check the previous +2 details
|
|
|
|
A couple of days before the candidacy submission ends:
|
|
* Send 'TC Nominations Last Days' email
|
|
|
|
When TC Candidacy submission ends:
|
|
* Send 'TC End Nominations' email
|
|
|
|
When PreferredEmailDeadLine is reached:
|
|
* Generate ATC rolls, e.g.:
|
|
* tox -evenv -- generate-rolls
|
|
|
|
|
|
TC Election Round
|
|
-----------------
|
|
|
|
When PTL Election begins:
|
|
* Create CIVS page
|
|
* Enable detailed ballot reporting
|
|
* Upload rolls
|
|
* Send 'TC Voting Kickoff' Email
|
|
|
|
A couple of days before the TC Election ends:
|
|
* Send 'TC Voting Last Days' email
|
|
|
|
When TC Election ends:
|
|
* Close the election
|
|
* Run: tox -e venv -- close-election tc
|
|
* edit doc/source/pike/tc.yaml setting the winners to 'True'
|
|
* Commit change & push review
|
|
* Send 'TC Results' email
|
|
* Update reference/members in governance repository
|
|
* Add new members
|
|
* Remove 'chair' & 'vice-chair' from file
|
|
* Commit change & push review
|
|
* Update tc-election-summary.py with election statistics
|
|
* Send 'TC Election Statistics'
|